Print ERP for digital printing: lots of small jobs, none lost
Fifty quotes in a day, reprints coming back every month, tight deadlines. The print ERP for digital printing holds it all together, right through to the invoice.
What PrinTrace does for a digital print centre
PrinTrace is the print ERP for digital printing and print centres. You prepare many quotes a day, turn them into jobs in one click, follow production and invoice. The customer orders and attaches files from the portal.
Your work, three problems
Twenty requests in the morning, all small, all urgent
A company with 8-15 employees prepares around 1,500 quotes a year, ten minutes each. That’s 250 hours. With the ERP the time drops by 40%: 100 hours recovered, around €2,500 a year.
The reorder you redo from scratch
Same customer, same business card, different quantity. You look for the old file, can’t find it, redo the sums. In PrinTrace you duplicate last year’s quote, change the quantity and send.
The phone asking “is it ready?”
Ten calls a day, five minutes each, 290 working days. That’s 242 hours and around €6,042 a year. Hours taken away from quotes, that is, from work coming in.
Estimates from the PrinTrace Mini Analysis on 30 companies, 2025, conventional hourly cost €25/h. Download the Mini Analysis (PDF, in Italian) →
How the print ERP for digital printing follows your workflow
Quotes in series, all at the same price
The guided steps ask for format, paper, colours, quantity and finishing. One piece of data at a time, with drop-down menus. The cost per copy comes from the price lists you set. The PDF with your logo goes out by email from the ERP, without leaving the program.
Work this way and you reach high volumes on your own. Among PrinTrace customers some prepare 50-60 quotes a day by themselves. PrinTrace customer survey, July-August 2026.
From quote to job, reprints included
The customer accepts and the quote becomes a job, that is, the order. Inside the job sit the tasks, the individual operations. The job ticket is born filled in. For the customer collecting in instalments, you use call-off orders. For work that comes back every month, you duplicate the quote and start again in thirty seconds.
Production and inventory, without chasing anyone
Every task has its department, its operator and its status. Open the list and see what’s printing, what’s in finishing and what’s ready. Staff time sheets record the hours. Paper, toner and packaging materials come off inventory with the tasks, waste included.
The customer portal cuts down on phone calls
Regular customers log in with their credentials to a private e-commerce site. They order the products you’ve published, attach print files, and see their own jobs and invoices. Fewer emails with heavy attachments. Fewer calls asking where things stand.
Lots of small invoices, issued together
Lots of small jobs make lots of invoices. With batch invoicing you issue them together at month end, from the job data. PrinTrace sends the e-invoices through Italy’s SDI system with no intermediaries. The payment schedule and reminders, single or batch, tell you who hasn’t paid yet.
The jobs it calculates
- Small-format digital printing, with per-copy costs and short runs.
- Offset printing, for when the quantity grows and the job moves machine.
- Large format by the square metre, for banners, posters and signs.
- Flatbed cutting plotter, for shapes, stickers and display stands.
- Screen printing and embroidery, for merchandise, t-shirts and personalised clothing.
- Finishing operations, packing and shipping, requested item by item from the guided step.
Case type B, company with 8-15 employees. Turnover between €800,000 and €1,500,000, 1,500 quotes, 2,760 tasks and 960 invoices a year. The estimated recovery is 263 hours, around €6,575 a year on the three measured activities. Including customer status update requests too, the total reaches €12,617. PrinTrace Mini Analysis 2025 on 30 companies, conventional hourly cost €25/h. Average figures, not a promise of results.
One set of data, from quote to invoice
The quote becomes a job without rewriting anything. Inventory drops paper and toner as the tasks move forward. Invoicing picks up the same data and the e-invoice goes out to the SDI. The customer portal collects orders and print files. The dashboard shows turnover, consumption and productivity. Do you also work in offset or large format? Have a look at the other industries.
Frequently asked questions about digital printing
We do dozens of quotes a day: can PrinTrace keep up?
Yes. The guided steps ask for one piece of data at a time and the calculation is automatic. Among PrinTrace customers some prepare 50-60 quotes a day by themselves. PrinTrace customer survey, July-August 2026. The 2025 Mini Analysis estimates a time saving of 40% compared with a quote done by hand.
How do I handle a reorder identical to last month’s?
You duplicate the quote, update the quantity or paper and send it. If the customer collects the same job in instalments, you use call-off orders on the job. Every quote stays on file, so you always know what you offered and at what price.
Can the customer order and send files on their own?
Yes, from the customer portal. It’s a private e-commerce site, accessible only with credentials. The customer orders the products you’ve published and attaches the print files. They see their own jobs and invoices. You receive the order inside the ERP, already complete.
We’re a print centre with three people: how much does it cost?
The monthly fee starts from €59 per user per month, excluding VAT, with support included. Onboarding starts from €2,540 as a one-off and covers the initial setup and loading your records. Phone and email support is included. The minimum contract term is one month.
Want to see your typical day inside PrinTrace?
Bring us the five jobs you get asked for most often. In 45 minutes, online or in person, we’ll quote them together and follow a job through to the invoice.
Tel. +39 06 5290689 · info@printrace.eu
DPS Soluzioni Informatiche, Viale Giorgio Ribotta 11, 00144 Rome, Italy