Print quotes in minutes, with no pricing errors
PrinTrace’s estimating software guides every step: format, paper, machine, finishing, quantity. It covers offset, digital, large-format, cutting-plotter, embroidery and screen-printing work. The price comes from the same data every time, so it never depends on who prepares the quote, and an accepted quote becomes a job with one click.
What the estimating module is
PrinTrace’s estimating module is a quoting tool for print shops and digital printing companies. It calculates jobs in offset, small-format digital, large format, flatbed cutting plotter, embroidery machines and screen printing. Every accepted quote becomes a job with nothing rewritten.
The problem with hand-made quotes
“Yesterday your business partner quoted me a different price.”
When the quote depends on who prepares it, the client finds out and uses it. With PrinTrace’s guided steps, the calculation starts from the same machines, the same price lists, the same yields: there’s one price.
Ten minutes per quote, if you’re lucky
A company with 125 quotes a month spends 250 hours a year just calculating and writing them. With PrinTrace the time drops by 40%: 100 hours recovered, about €2,500 a year.
Forgotten line items, burnt margins
Make-ready, colour proofs, packing, delivery. The guided step walks you through item by item, so you don’t forget them.
Estimates from the PrinTrace Mini Analysis, 30 companies, 2025, conventional hourly cost €25 an hour.
How it works
Guided steps, one detail at a time
Choose the type of job. PrinTrace asks you for format, paper, colours, quantity, finishing operations. One detail at a time, in the right order. At the end you have cost and selling price, with no spreadsheets.
Offset, digital and large format, each with its own operations
Offset printing has make-ready, plates and sheet yields. Small-format digital has a cost per copy. Large format has printing per square metre, laminating, cutting and mounting onto a substrate. In PrinTrace, every technology has its own calculation path, inside the same ERP and with the same master data.
Cutting plotter, embroidery and screen printing
Not just paper. The estimating tool covers flatbed cutting plotters, embroidery machines and screen printing, with their own times and materials. A company that makes signage, personalised clothing and printed matter has a single tool for everything.
Comparative quotes
Does the client ask for 500, 1,000 and 2,000 copies? With a comparative quote they see all three quantities on a single document, with the unit price falling as the quantity rises. They decide faster, and often choose the higher quantity.
Duplicate, edit, send
Is last year’s job coming back? Duplicate the quote, update the quantity or the paper, send it. The PDF comes out with your logo and you email it to the client directly from the ERP. Every quote stays on file: you always know what you proposed and when.
From quote to job in one click
The client accepts. The quote becomes a job and the job ticket is generated already filled in: paper, machine, operations, delivery. Inventory records the materials used and the waste. The invoice, at the end, reuses the same data. One entry, four documents.
What changes in your company
- One price for the same job, whoever prepares it.
- Less time: in 2025, PrinTrace clients saved about 11,007 hours on quotes (estimate based on time with and without the ERP).
- No item forgotten, because the guided step asks for all of them.
- A complete history: every quote, every version, every outcome.
- High volumes, on your own: some users prepare 50-60 quotes a day by themselves with PrinTrace. From the PrinTrace customer survey, July-August 2026.
In 2025, companies using PrinTrace issued 132,074 quotes. Aggregated data from active customers.
Case type B, a company with 8-15 employees. 1,500 quotes a year, 10 minutes each by hand: 250 hours. With the ERP, 40% less: 100 hours recovered, about €2,500 a year. PrinTrace Mini Analysis 2025, 30 companies, conventional hourly cost €25 an hour. Average figures, not a promise.
One set of data, from quote to invoice
PrinTrace’s quote isn’t a separate document. It’s the first step of the job, it draws down inventory and becomes a delivery note and invoice with the same data. At the end of the job, you compare what you quoted with what it really cost, job by job.
Frequently asked questions about quotes
How long does it take to prepare a quote with PrinTrace?
A few minutes for a standard job: the guided steps ask for one detail at a time and the calculation is automatic. The 2025 Mini Analysis, 30 companies, estimates 40% less time than a quote done by hand.
Can I prepare comparative quotes?
Yes. A comparative quote shows the client several quantities or variants of the same job on a single document, with the price of each. The client decides faster.
Does the estimating tool handle large format and cutting plotters?
Yes. Large format, flatbed cutting plotters, embroidery machines and screen printing have dedicated operations with their own times and materials.
How do I stop two people quoting different prices?
Machines, price lists, yields and operations are set up once in PrinTrace. Whoever prepares the quote starts from the same data and arrives at the same price.
We do a huge range of different operations: how long does it take to set them up?
Each operation is set up once: name, material, dimensions, times and costs. From then on you pick it from a drop-down menu and the calculation is automatic. Onboarding covers the basic setup; you add particular operations yourself or together with us, through phone support. The more operations you have, the more a hand-made quote costs you.
What happens when the client accepts?
The quote becomes a job with one click. The job ticket is generated already filled in, inventory records the materials used, and the final invoice reuses the same data.
Want to see the estimator on your own jobs?
Bring us a typical quote from your company. We’ll redo it together in PrinTrace in 45 minutes, online or in person.
Tel. +39 06 5290689 · info@printrace.eu
DPS Soluzioni Informatiche, Viale Giorgio Ribotta 11, 00144 Rome, Italy